Job Title: IS Clerk/Legal Clerk 2          Salary: $48,000 - $52,000
Department:  CSEA Unit (CCPO)        Reports to: Professional Staff Coordinator
                                                                                    Unit Supervisor/Managing APAs
Hours: 8:30 AM – 4:30 PM                   Location: 9300 Quincy Avenue
Monday – Friday                                                      Juvenile Justice Center

REQUIREMENTS:
High school diploma or GED with three (3) years related experience, or an equivalent combination of education, training, and experience including public contact and secretarial work, preferably in a law office.

FUNCTION:
The purpose of this classification is to perform specialized and complex clerical work in support of the Prosecutor’s Office, including receiving, entering, filing, and recording court case information and/or legal documents, imaging documents, providing general information and assistance to County Court staff, attorneys, and the public.

RESPONSIBILITIES:

• Processes various court records and documents; receives and/or gathers documents; sorts, indexes, and prepares documents; reviews and verifies required information; stamps, records and/or certifies documents; prepares and sets up files, organizes documents, and files documents in designated order; retrieves/replaces files; conducts records maintenance activities in compliance with guidelines governing record retention.
• Processes court records, law enforcement reports and records, and evidence for digital imaging; sorts and prepares documents; validates documents; reviews documents for completeness and accuracy; locates missing documents and corrects any errors; scans documents into digital imaging system.
• Types, enters, proofreads, and processes a variety of court-related documents and data; enters information into department databases; verifies information for accuracy and completeness; corrects errors as necessary; updates database information and purges old data as appropriate; logs and certifies work activities.
• Assists Prosecutor’s staff, attorneys, and the public in person or by phone; serves as a receptionist; provides information on Prosecutor’s policies and procedures; receives and responds to questions and requests for documentation and information; research inquiries to provide accurate response.
• Processes incoming and outgoing mail; retrieves, sorts, and delivers incoming mail; compiles and prepares documentation for mailing or delivery as needed; sorts, organizes, labels, and addresses outgoing mail; scans outgoing mail; delivers documents in person or through established mail delivery systems. Maintains related documentation.
• Communicates with Assistant Prosecuting Attorneys, professional staff, supervisors and CSEA Unit staff to ensure that the needs of the Unit are met;
• Performs all other duties assigned, delegated, or required of a IS Clerk/Legal Clerk 2.

EXPERIENCE AND SKILLS:

• Ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
• Ability to comprehend a variety of legal documents and court documents including warrants, rulings, judgments, indictments, plea agreements, sentencing documents, forfeitures, foreclosures, rulings, motions, dockets, appeals, subpoenas, mail, forms, reports, memos and correspondence.
• Ability to comprehend a variety of reference books and manuals including computer software manual and policies and procedure manuals.
• Ability to prepare legal and court-related documents using prescribed format and conforming to all rules of punctuation, grammar, diction, and style.
• Ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
• Ability to use and interpret general legal and administrative terminology and language.
• Ability to communicate with co-workers, supervisors, judges, attorneys, police officers, employees and managers of other departments, and the public environmental Adaptability.
• Work is typically performed in an office environment. Ability to perform under pressure and meet deadlines.
• Must possess a strong work ethic.