Job Openings >> Legal Secretary - Tax
Legal Secretary - Tax
Summary
Title:Legal Secretary - Tax
ID:1032
Department:Tax Foreclosure
Description
Job Posting

Job Title:     Legal Secretary-Tax                                Department: Civil Division
Reports To: Unit Supervisor                                                                    Tax Foreclosure Unit
                                                                          Salary:            $24,996.00     
                                     
 
FUNCTION: Employees in this job perform a variety of legal secretarial duties such as preparing legal documents and correspondence, maintaining legal files, and providing information to others.  The work requires knowledge of legal, secretarial and office practices.
 
 RESPONSIBILITIES:
 
  • Maintains legal files (both paper & electronic); prepares and sets up files, organizes documents and files documents in designated order; retrieves/replaces files;
  • Prepares, types, enters, proofreads and processes legal and administrative correspondence and documents;
  • Adheres to legal document standards to ensure proper format and completeness for court acceptance;
  • Communicates with clients, opposing counsel, courts, law enforcement agencies, elected/public officials, community development organizations, governmental organizations and the general public;
  • Updates case information, scans documents, prepares answers, conducts parcel and title work research;
  • Provides reception desk support as needed;
  • Receives and screens visitors and telephone calls; responds to inquiries;
  • Inputs, retrieves, updates and deletes  information using computerized databases;
  • Verifies information for accuracy and completeness;
  • Assists with projects for supervisor, assistant prosecuting attorneys and the Mortgage Fraud Unit which includes the creation of spreadsheets, memos, and/or power point presentations;
  • Performs all other duties assigned, delegated or required of the Legal Secretary-Tax as well as those prescribed by law; and
  • Conducts business in accordance with federal statutes and guidelines, the Ohio Revised Code, and the Ohio Administrative Code.
 
 
 
KNOWLEDGE, SKILLS AND ABILITIES:
 
  • Ability to record and deliver information to explain procedures and to follow instructions;
  • Ability to manage multiple tasks simultaneously.
  • Demonstrates a professional attitude and appearance and has excellent customer service skills;
  • Ability to comprehend a variety of legal and court documents including complaints, answers, rulings, judgments, affidavits, motions, appeals, subpoenas,  court dockets, mail, forms, reports, memos and correspondence; and
  • Must possess qualities of fairness, a strong work ethic, have the highest integrity; and must also maintain the confidentiality of law enforcement and investigatory records and other confidential information.
 
MINIMUM EDUCATION, TRAINING AND EXPERIENCE:
High School Diploma or equivalent with one year or more of administrative experience, or any equivalent combination of training and experience. Proficiency in computer skills including:  Microsoft Windows and other Microsoft products (Word/Excel), database experience.
 
APPLICATION PROCEDURE:
Upload a letter of interest including your e-mail address, resume and three professional references via the online application process.
 
Click here to view and apply to available Prosecutor's Office Postings:
http://prosecutor.applicantstack.com/x/openings
 
Direct any further questions about the application procedure to:
 
Beverly Dean
Human Resources Manager
Cuyahoga County Prosecutor’s Office
Justice Center, 9th Floor
1200 Ontario Street
Cleveland, Ohio 44113
E-mail: bdean@prosecutor.cuyahogacounty.us
 
ALL JOB OFFERS ARE MADE WITH THE UNDERSTANDING THAT PROSPECTIVE EMPLOYEES PASS A DRUG TEST AND A CRIMINAL BACKGROUND INVESTIGATION PRIOR TO BEING HIRED.  THIS POSITION IS SUBJECT TO CIVIL SERVICE LAWS UNDER SECTION 124 OF THE OHIO REVISED CODE.
 
All materials must arrive no later than 2:00 p.m. Tuesday, June 24, 2013.
 
Reasonable accommodation is available to all employees and applicants.  If you have a disability that needs to be accommodated, please contact the Human Resources Department. 
 
Equal Opportunity Employer; Smoke-free and Drug-free Workplace
 
This opening is closed and is no longer accepting applications
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